How to Get Grants for Equipment and Machinery

Many organizations, from local fire departments to community health clinics, rely on specialized equipment to serve their communities.

However, the high cost of machinery, technology, and vehicles can be a significant barrier.

Equipment grants provide the direct funding needed to purchase these critical assets, enabling organizations to improve services, increase efficiency, and enhance safety.

This guide explains what equipment grants cover, where to find them, and the essential steps for preparing a successful application.

What Qualifies as “Equipment” for a Grant?

When funders refer to equipment, they typically mean tangible, non-disposable assets with a useful life of more than one year.

The scope is broad and depends on the funder's mission and the applicant's needs.

The item must be directly linked to the organization's ability to deliver its programs or services.

Common examples of grant-fundable equipment include:

  • Technology: Computers, servers, printers, and specialized software for program management.
  • Medical and Scientific Gear: Diagnostic machines, lab equipment, and patient monitoring systems for clinics and research institutions.
  • Vehicles: Vans for transporting clients, trucks for delivering goods, or specialized vehicles for emergency services.
  • Safety Equipment: Personal protective equipment (PPE) for first responders or safety upgrades for a public facility.
  • Office and Facility Assets: Furniture, kitchen appliances, and security systems for a community center or shelter.
  • Program-Specific Tools: Sports equipment for a youth program, art supplies for a community arts center, or playground structures for a park.

Where to Find Equipment Grants

Funding for equipment comes from several distinct sources, each with its own priorities and application processes.

Understanding these differences is the first step in an effective grant search.

Federal Government

Federal agencies like the Department of Agriculture (USDA), the Department of Health and Human Services (HHS), and the Federal Emergency Management Agency (FEMA) offer large-scale grants that can include equipment purchases.

These grants are often highly competitive and require rigorous reporting, but they provide substantial funding for major projects, especially in areas like rural development, healthcare, and public safety.

State and Local Governments

State and municipal grant programs are often more accessible for smaller organizations.

They tend to focus on specific local needs, such as funding for a local library's computer lab or new equipment for a county parks department.

These opportunities are typically listed on official state or city government websites.

Private and Community Foundations

Private foundations are a primary source of equipment funding, especially for nonprofit organizations. A foundation's mission dictates the type of equipment it will fund.

For example, a health-focused foundation is a logical source for hospital equipment, while an environmental foundation might fund scientific monitoring tools.

Corporate Giving Programs

Many corporations offer grants as part of their social responsibility initiatives.

These can be cash grants to purchase equipment or in-kind donations of the company’s own products (e.g., a technology company donating laptops to a school).

These programs often align with the company's industry.

Key Steps to Applying for an Equipment Grant

A successful equipment grant application demonstrates a clear need and a direct link between the requested item and a positive community outcome.

  1. Define and Justify the Need: Clearly state what equipment you need and why it is essential.

Instead of saying “we need a new van,” explain how a new van will allow you to transport 50 more seniors to medical appointments each week.

  1. Gather Official Price Quotes: Most funders require at least two or three competitive price quotes for the equipment.

This demonstrates due diligence and ensures you are requesting a reasonable and well-researched funding amount.

  1. Develop a Clear Project Budget: Your budget should detail the full cost of the equipment, including any taxes, shipping, installation, or training fees.

If you have secured partial funding from other sources, be sure to include that information.

  1. Write a Compelling Impact Narrative: Your proposal must focus on the impact, not just the item.

Explain how the equipment will solve a specific problem, improve a service, or benefit the people you serve.

Use data and specific examples to build a strong case.

  1. Prepare for Maintenance and Sustainability: Funders want to know that their investment will last.

Include a brief plan for the equipment's long-term maintenance, storage, and eventual replacement.

Verified Equipment Grants with Upcoming Deadlines

Below are verified, currently active grant opportunities that can be used to fund equipment and machinery.

Always confirm eligibility and deadlines on the official grant website before applying.

USDA Community Facilities Direct Loan & Grant Program

  • Funder: U.S.

Department of Agriculture (USDA) Rural Development

  • Purpose: To purchase, construct, or improve essential community facilities in rural areas.

Funding can be used for a wide range of equipment, including vehicles and medical technology for public bodies, community-based nonprofits, and tribal nations.

FEMA Assistance to Firefighters Grant (AFG)

  • Funder: Federal Emergency Management Agency (FEMA)
  • Purpose: Provides direct funding to fire departments, nonaffiliated emergency medical service organizations, and state fire training academies for critically needed equipment, protective gear, emergency vehicles, training, and other resources.
  • Funding Amount: Varies; subject to legislative appropriations.
  • Deadline: The application period typically opens in winter.

The projected deadline for the 2026 cycle is February 28, 2026. Check the official site for the formal announcement.

The Finish Line Youth Foundation - Legacy Grants

  • Funder: Finish Line Youth Foundation
  • Purpose: Supports community-based youth athletic programs and camps that serve disadvantaged children and children with special needs.

Funding can be used for sports equipment, facility improvements, and active lifestyle programming.